Office Manager & Purchasing Assistant (m/f/d)
We are Looops - a manufactory for all-natural scents in Elixhausen near Salzburg.
To ensure that everything runs smoothly, we are looking for you: an organizational talent with a heart for customers and a passion for a variety of tasks. You keep an eye on purchasing, bring structure to the office - and create real connections with your open manner, also in personal contact in the store.
Full-time - Salzburg (on-site / hybrid) - Start immediately or by arrangement
What you can expect from us:
Every day is different - and that's what makes this role so special.
You coordinate orders, check invoices, clarify queries with suppliers and organize internal processes. When customers come to the Manufaktur store, you advise them personally - calmly, attentively, with a feel for the essentials.
The tasks are clear - how you organize them is up to you.
Your field of action:
1. purchasing & office organization (≈ 80 %)
- Obtain quotations, trigger orders, track delivery dates
- Check invoices and post them in the system (Business Central)
- Prepare accounting documents, coordinate reports and schedules
- Request suppliers, compare, establish new contacts
- Keeping an overview - even when many things are running at the same time
2. store & customer contact (≈ 20 %)
- Advising customers in the Manufaktur store in Elixhausen
- Accepting and processing orders by phone or e-mail
- Maintain the product image in the store and organize small guest hospitality events
You work closely with the managing directors and the sales, marketing and production team - eight people, clear communication, open doors.
What you bring with you:
- Commercial training or experience in assistant, office or service roles
- German at native speaker level, good written & spoken English
- Structured, forward-looking way of working and organizational talent
- You have a positive attitude - and radiate this in the store
- Enjoy dealing with people and not afraid to take things in hand
- You quickly familiarize yourself with new systems - we'll show you the tools
What you can look forward to:
- Freedom & trust - with a lot of personal responsibility
- One day home office per week - after induction
- Lunch together - fresh, wholesome, daily, as a team
- Employee discount - on all Looops products
- Climate ticket subsidy - for sustainable ways to work
- Individual training - you learn a lot, right from the start
- Uncomplicated vacation situation - flexible & family-friendly, even during school vacations
- Short Fridays & no weekend work - time for you
- Flat hierarchies & respectful cooperation
Salary: Gross annual salary from € 40,000 (full-time). Overpayment possible depending on experience and qualifications.
If you recognize yourself:
Send us your CV and a short letter of motivation to [email protected]
Your contact person: Julia Schliefsteiner
We will get back to you as soon as possible - usually within a few days. Calls start immediately.
